Opportunity Information: Apply for COLLABORATIVES 202305
The Archives Collaboratives grant opportunity is offered by the National Historical Publications and Records Commission (NHPRC), part of the National Archives and Records Administration, to help groups of archives work together so their historical collections are easier for the public to find, explore, and use. The core idea is collaboration: the program is aimed at partnerships of at least three repositories that want to pool knowledge and capacity to improve discovery and access, especially through approaches that can be sustained over time. NHPRC is particularly interested in collaboratives that strengthen small and underserved local archives, including those that hold collections centered on the voices and perspectives of Black, Indigenous, and People of Color.
A key feature of the program is flexibility in what a collaborative can look like, as long as it involves three or more participating organizations. Partners can be in the same town, across a state, or spread throughout a region, and they can also operate as a "virtual" or online collaborative. The institutions do not need to be identical; they might share a similar mission, serve similar user communities, or simply have collections with related subject matter. NHPRC envisions collaboratives using the grant to share and standardize best practices, tools, and techniques; assess each partner's strengths and gaps; build replicable and sustainable digital platforms for historical materials; virtually unify records from multiple repositories so users can discover them in a more seamless way; and establish management structures that support long-term stability and growth beyond the grant period.
Applicants can choose between two funding tracks: Planning Grants and Implementation Grants. Planning Grants support early-stage work where partners formally organize themselves and design a shared project. These awards are for one year and can be as much as $25,000 total (shared across the consortium). During the planning period, the partners are expected to develop a clear mission for the collaborative, along with a work plan and timeline, and to outline a shared project or a shared best practice, tool, or technique that will increase public access to historical records. Importantly, partner commitments must already be secured when the application is submitted, meaning the collaborative should be more than an informal idea by the time it applies. NHPRC anticipated making up to four Planning Grants, for a total of up to $100,000 in this category.
Implementation Grants fund the collaborative to carry out the action items identified through a planning process. A collaborative can apply for implementation even if it did not previously receive an NHPRC Planning Grant, as long as it can show it has done the necessary planning and is ready to execute. These awards can run for one or two years and can be as much as $100,000 total (again, shared across the consortium). Eligible implementation proposals need to show concrete commitments from member organizations, along with a detailed work plan and timeline. NHPRC expected to make up to four Implementation Grants, totaling up to $400,000 in this category. For both tracks, the application deadline listed is May 3, 2023, with a project start date of January 1, 2024.
Eligibility covers a range of public and nonprofit entities that commonly steward historical records. Eligible applicants include nonprofit organizations and institutions, colleges and universities, state or local government agencies, and federally acknowledged or state recognized Native American tribes or groups. The opportunity also points applicants to NHPRC's "What we do and do not fund" guidance, emphasizing that proposals made up entirely of ineligible activities will be rejected. Applicants are expected to review NHPRC rules and regulations for administering awards to ensure their project activities fit the program and comply with federal grant requirements.
The program requires cost sharing, meaning NHPRC will not pay the full cost of the project. NHPRC will cover no more than 75 percent of total project costs for both Planning and Implementation Grants, so applicants must provide at least 25 percent of the total costs through matching funds or equivalent contributions. The cost share can include direct and indirect expenses, in-kind support, third-party non-federal contributions, and project-generated income. One important budgeting constraint is that NHPRC funds cannot be used to pay indirect costs; any indirect costs must appear under the applicant's cost share portion rather than the NHPRC-funded portion.
There are also standard federal registration requirements that can affect whether an application is accepted on time. The applicant organization must be registered in the System for Award Management (SAM) before submitting, must keep that registration active through the application and award process, and must include a valid Unique Entity Identifier (UEI) in the application. Because SAM.gov and Grants.gov registration and reactivation can take up to a month, applicants are warned to confirm their accounts and passwords well ahead of the deadline, as NHPRC will not extend deadlines due to registration delays. Finally, NHPRC requires funded projects to acknowledge NHPRC support in publications and other products that result from the grant.Apply for COLLABORATIVES 202305
- The National Archives and Records Administration in the humanities (see cultural affairs in cfda) sector is offering a public funding opportunity titled "Archives Collaboratives" and is now available to receive applicants.
- Interested and eligible applicants and submit their applications by referencing the CFDA number(s): 89.003.
- This funding opportunity was created on Nov 29, 2022.
- Applicants must submit their applications by May 03, 2023. (Agency may still review applications by suitable applicants for the remaining/unused allocated funding in 2026.)
- Each selected applicant is eligible to receive up to $25,000.00 in funding.
- The number of recipients for this funding is limited to 4 candidate(s).
- Eligible applicants include: State governments, County governments, City or township governments, Public and State controlled institutions of higher education, Native American tribal governments (Federally recognized), Nonprofits having a 501(c)(3) status with the IRS, other than institutions of higher education, Private institutions of higher education.
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Archives Collaboratives (NHPRC) Grant FAQs
What is the Archives Collaboratives grant opportunity?
The Archives Collaboratives grant opportunity is offered by the National Historical Publications and Records Commission (NHPRC), part of the National Archives and Records Administration. It supports groups of archives that work together so their historical collections are easier for the public to find, explore, and use.
What is the main goal of this program?
The program is designed to strengthen public discovery and access to historical records by funding collaboration among repositories. The focus is on approaches that can be sustained over time, not one-off efforts.
What does NHPRC mean by an "archives collaborative"?
An archives collaborative is a partnership of at least three participating repositories or organizations that agree to pool knowledge and capacity to improve discovery and access to historical collections. The collaborative can share practices, tools, platforms, and management structures to support long-term stability and growth.
How many partner organizations are required?
At least three repositories/organizations must participate. The opportunity is explicitly aimed at partnerships of three or more repositories.
Do the partners have to be located in the same place?
No. Partners can be in the same town, across a state, or spread throughout a region. The collaborative can also operate as a virtual or online collaborative.
Do all participating institutions need to be the same type of organization?
No. The institutions do not need to be identical. They might share a similar mission, serve similar user communities, or simply have collections with related subject matter.
Is the program especially interested in any particular kinds of collaboratives?
Yes. NHPRC is particularly interested in collaboratives that strengthen small and underserved local archives, including those holding collections centered on the voices and perspectives of Black, Indigenous, and People of Color.
What kinds of activities does NHPRC envision funding through a collaborative?
The opportunity highlights a range of collaborative activities, including: sharing and standardizing best practices, tools, and techniques; assessing each partner's strengths and gaps; building replicable and sustainable digital platforms for historical materials; virtually unifying records from multiple repositories so users can discover them more seamlessly; and establishing management structures to support long-term stability beyond the grant period.
What funding tracks are available?
Applicants can apply under one of two tracks: Planning Grants or Implementation Grants.
What is a Planning Grant and what does it support?
Planning Grants support early-stage work where partners formally organize themselves and design a shared project. During the planning year, partners are expected to develop a clear mission for the collaborative, along with a work plan and timeline, and to outline a shared project (or shared best practice, tool, or technique) that will increase public access to historical records.
How much funding is available for a Planning Grant and how long does it last?
Planning Grants are one-year awards for up to $25,000 total, shared across the consortium.
How many Planning Grants did NHPRC expect to make?
NHPRC anticipated making up to four Planning Grants, totaling up to $100,000 in this category.
What is an Implementation Grant and what does it support?
Implementation Grants fund the collaborative to carry out action items identified through a planning process. Implementation proposals must show concrete commitments from member organizations and include a detailed work plan and timeline.
Can a collaborative apply for an Implementation Grant without first receiving an NHPRC Planning Grant?
Yes. A collaborative can apply for implementation even if it did not previously receive an NHPRC Planning Grant, as long as it can show it has completed the necessary planning and is ready to execute.
How much funding is available for an Implementation Grant and how long can it last?
Implementation Grants can run for one or two years and can be up to $100,000 total, shared across the consortium.
How many Implementation Grants did NHPRC expect to make?
NHPRC expected to make up to four Implementation Grants, totaling up to $400,000 in this category.
When is the application deadline?
The application deadline listed for both tracks is May 3, 2023.
When would an awarded project start?
The project start date listed is January 1, 2024.
Who is eligible to apply?
Eligibility includes nonprofit organizations and institutions, colleges and universities, state or local government agencies, and federally acknowledged or state recognized Native American tribes or groups.
Are there activities that are not eligible for funding under this opportunity?
Yes. The opportunity points applicants to NHPRC guidance on "What we do and do not fund" and notes that proposals made up entirely of ineligible activities will be rejected. Applicants are expected to review NHPRC rules and regulations to ensure activities fit the program and comply with federal requirements.
Is cost sharing (matching) required?
Yes. The program requires cost sharing, meaning NHPRC will not pay the full cost of the project.
What is the required cost share percentage?
NHPRC will cover no more than 75 percent of total project costs for both Planning and Implementation Grants. Applicants must provide at least 25 percent of the total costs as cost share.
What can be counted toward the cost share?
The cost share can include direct and indirect expenses, in-kind support, third-party non-federal contributions, and project-generated income.
Can NHPRC grant funds be used to pay indirect costs?
No. NHPRC funds cannot be used to pay indirect costs. Any indirect costs must be included under the applicant's cost share portion rather than the NHPRC-funded portion.
What federal registrations are required before submitting an application?
The applicant organization must be registered in the System for Award Management (SAM) before submitting and must keep the registration active through the application and award process. The application must include a valid Unique Entity Identifier (UEI).
How far in advance should applicants plan for SAM.gov and Grants.gov registrations?
The opportunity warns that SAM.gov and Grants.gov registration or reactivation can take up to a month. Applicants are advised to confirm accounts and passwords well ahead of the deadline.
Will NHPRC extend deadlines if an organization has registration delays?
No. The opportunity states that NHPRC will not extend deadlines due to registration delays.
Are awardees required to acknowledge NHPRC support?
Yes. Funded projects must acknowledge NHPRC support in publications and other products that result from the grant.
What does the opportunity say about partner commitments at the time of application?
For Planning Grants, partner commitments must already be secured when the application is submitted. The collaborative needs to be more than an informal idea at the time it applies.
What should an Implementation proposal demonstrate about readiness?
Eligible implementation proposals need to show concrete commitments from member organizations, along with a detailed work plan and timeline, indicating the group is ready to carry out the planned action items.
How is the award budget handled across the collaborative?
Both Planning and Implementation award amounts are described as total amounts shared across the consortium, rather than separate awards to each partner.
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|---|
| Publishing Historical Records in Collaborative Digital Editions Apply for EDITIONS 202311 Funding Number: EDITIONS 202311 Agency: National Archives and Records Administration Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $125,000 |
| Major Collaborative Archival Initiatives Apply for MAJOR 202305 Funding Number: MAJOR 202305 Agency: National Archives and Records Administration Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $350,000 |
| ublishing Historical Records in Collaborative Digital Editions Apply for EDITIONS 202305 Funding Number: EDITIONS 202305 Agency: National Archives and Records Administration Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $125,000 |
| State Board Programming Grants Apply for STATE 202305 Funding Number: STATE 202305 Agency: National Archives and Records Administration Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $40,000 |
| U.S. Department of Justice Coordinated Tribal Assistance Solicitation Fiscal year 2023 Competitive Grant Announcement Apply for O BJA 2023 171471 Funding Number: O BJA 2023 171471 Agency: Department of Justice, Bureau of Justice Assistance Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $11,975,000 |
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| Awards for Faculty Apply for 20230412 HB Funding Number: 20230412 HB Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $60,000 |
| Humanities Initiatives Apply for 20230509 AA AB AC AD AE Funding Number: 20230509 AA AB AC AD AE Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $150,000 |
| Fellowships for Advanced Social Science Research on Japan Apply for 20230426 FO Funding Number: 20230426 FO Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $60,000 |
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| Research and Development Apply for 20230516 PR Funding Number: 20230516 PR Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $350,000 |
| BJA FY 23 Second Chance Act Smart Supervision Program Apply for O BJA 2023 171505 Funding Number: O BJA 2023 171505 Agency: Department of Justice, Bureau of Justice Assistance Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $850,000 |
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| Preservation and Access Education and Training Apply for 20230516 PE Funding Number: 20230516 PE Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $350,000 |
| Infrastructure and Capacity Building Challenge Grants: Capital Projects Apply for 20230517 CHA Funding Number: 20230517 CHA Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $1,000,000 |
| State and Jurisdictional Humanities Councils General Operating Support Grants Apply for 20230503 SO Funding Number: 20230503 SO Agency: National Endowment for the Humanities Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $3,000,000 |
| BJA FY 23 Swift, Certain, and Fair (SCF) Supervision Program: Applying the Principles Behind Project HOPE Apply for O BJA 2023 171621 Funding Number: O BJA 2023 171621 Agency: Department of Justice, Bureau of Justice Assistance Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $800,000 |
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| BJA FY 23 Collaborative Crisis Response and Intervention Training Program Apply for O BJA 2023 171627 Funding Number: O BJA 2023 171627 Agency: Department of Justice, Bureau of Justice Assistance Category: Humanities (see Cultural Affairs in CFDA) Funding Amount: $250,000 |
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